OPEN POSITIONS

OFFICE MANAGER 
Spacon & X is looking for an enthusiastic and organized Office Manager to join our team.


WHO ARE WE?

We are a multi-disciplinary design studio located at Østerbro offering solutions on a wide range of scales. From products to interior organization to larger building projects, as well as developing concepts and providing spatial identities.


WE OFFER: 

• A fun, relaxed and creative work environment
• A supportive and collaborative work environment

• A social and young team of coworkers

• Friday bars, celebrations, team days and social gatherings throughout the year.

WHAT WILL YOU DO?

As our new Office Manager, you will be the main contact to our office suppliers, plan monthly celebrations, prepare and clean up after lunch and be responsible for general management of the office. The job will be a good combination of 50/50 administrative and practical tasks. You will be the glue that keeps the team together and the office running smoothly.


Administrative tasks

• Keeping track of monthly sign-ups for our lunch scheme, including dietary preferences and food allergies.
• Ordering, organizing, and overseeing stock of office supplies. 

• Responsible of planning and execution of office activities and monthly social events such as friday bars, birthdays, staff parties and team days (in collaboration with our team, interns and partners)

• Serve as first line contact for all team-member inquiries related to office facilities.

• Managing our office calendar and making sure that it is up to date with events, meetings etc.

• Keeping our employees updated with important collective day-to-day information.
• Support on communication with office suppliers such as our security firm, printer service, insurance company, cleaning company etc.

Practical tasks

• Weekly to daily online grocery shopping.
• Be responsible for planning, ordering, preparing and setting up our daily lunch, as well as cleaning up afterwards.
• Ensure all time cleanliness and employee comfort in the office space, by organizing our space and encouraging the team to keep our space clean and tidy.

• Help preparing coffee and snacks for client meetings as well as cleaning up afterwards
• Assist with and complete ad hoc projects and tasks.

Working hours

Your normal week will be 20 working hours with daily hours from approximately 09:00-13:00, Monday to Friday. We ask for flexibility to work longer and later hours in relation to office activities.


WHAT DO WE EXPECT OF YOU?  

• That you are structured, service minded and have a sense of order

• That you enjoy working independently and taking active part in daily tasks

• In general, you are hands-on and always oriented towards optimization and problem-solving.
• That you are outgoing and a mood spreader that takes social initiatives
• Previous experience in office management or administrative roles is a plus.
• Previous experience from working in a kitchen at a restaurant or café is a plus.

We are ready to welcome our new Office Manager as soon as the right match is found. 

Preferred start: ASAP

Please send your resume and a cover letter detailing your relevant experience to applications@spaconandx.com.